Volunteer Event Organizers

There isn't an event in my area. How can I organize one? As a Volunteer Event Organizer (VEO), what are my responsibilities? Why aren't my nominated volunteers showing up? What do I do if the venue won't sign the host agreement? Can I use money donated at an event to help pay for a venue? Do I have to be 18 to organize an event? How do I get corporate sponsors for my event? Do they need to be approved by you first? How do I change my event date? How many barbers should I recruit? May I request promotional and event supplies? Can we make our own St. Baldrick's paraphernalia to sell at the event? Will someone from St. Baldrick's be at my event? I have leftover event supplies. What should I do with them?

Answers

There isn't an event in my area. How can I organize one?

What a great question! To speak with a St. Baldrick's representative about starting an event, please call 888-899-BALD (2253) or simply submit an event inquiry form. The basic ingredients for a successful event are: 1) a commitment to raising funds for childhood cancer research, 2) a great network of people to help out, 3) the ability to find a great location, date, barbers, and all the rest of the practical requirements of an event, and 4) at least a few people with hair who are willing to lose it for a good cause! Oh, and a sense of humor really helps!

As a Volunteer Event Organizer (VEO), what are my responsibilities?

Your main responsibilities are to get the venue, confirm a time and date, recruit shavees, volunteers, and barbers, and then spread the word. We will provide you with event and media coaching, promotional supplies, use of the website, and supplies to use for the day of the event.

Why aren't my nominated volunteers showing up?

Volunteer Event Organizers are responsible for activating the shavee recruiter, barber coordinator, and barber volunteer roles. You can approve a volunteer's role by signing in to the Members Area and viewing your event dashboard. Click the blue "Manage Participants" button on the right side. Here, you can edit your volunteers' role statuses and allow them access to different website privileges.

What do I do if the venue won't sign the host agreement?

If you're having trouble getting the host agreement signed, contact your event coach as soon as possible. They'll be able to work with our risk management team to help resolve the issue or help you find an alternate venue.

Can I use money donated at an event to help pay for a venue?

Any donations collected by shavees must be returned to St. Baldrick's to support childhood cancer research. However, if you would like to cover expenses for a venue, you are welcome to raise funds by planning a pre-event fundraiser like selling food or holding a raffle. If you choose to do this, there must be signs that clearly indicate that the proceeds from these fundraisers are going toward covering the cost of the venue, or any other type of event expense, and not the St. Baldrick's Foundation.

Do I have to be 18 to organize an event?

You don't need to be over 18 to organize an event. However, if you are under the age of 18, there must be a co-organizer working with you who is above the age of 18.

How do I get corporate sponsors for my event? Do they need to be approved by you first?

We encourage Volunteer Event Organizers to seek out corporate sponsors; no approval is needed, but please make sure that they are family-friendly. Your event coach can help you with strategies to get corporate support for your event.

How do I change my event date?

If you'd like to change your event date, please be sure to contact your event coach. Your event date will help determine the timeliness of the materials that will be sent to you.

How many barbers should I recruit?

We recommend that you recruit one barber for every 10 shavees.

May I request promotional and event supplies?

Absolutely! Your event coach can help you determine the quantities and materials that you'll need in order to have a successful event.

Can we make our own St. Baldrick's paraphernalia to sell at the event?

Yes, you are welcome to create your own marketing materials. We encourage creativity, but remember to contact your event coach so that they may review them and ensure that you are following the St. Baldrick's Branding Guidelines included in the Volunteer Event Organizer materials.

Will someone from St. Baldrick's be at my event?

While we would love to attend every St. Baldrick's event to see what our amazing volunteers are up to, cloning isn't an option, and our tiny staff can't be everywhere all at once. We need each Volunteer Event Organizer to be the face of St. Baldrick's across the world and report back!

I have leftover event supplies. What should I do with them?

Please return all leftover lapel pins and shavee envelopes to St. Baldrick's with your event proceeds package. If you have any leftover supplies, please work with your event coach to see if there are any other local events that can benefit from the supplies, or feel free to give them to your event's host venue for their employees, donate them to your local hospital, or to your local fire house or police station. Please give any leftover capes to your volunteer barbers to use at their salons.